Terms of use & privacy

Last changed: 28 October 2026 · applies to every school that uses School Management System

1. Who we are
2. The service
3. Your data belongs to you
4. Who can see the data
5. Parents and children
6. Safety and backups
7. Payment, renewal and locking
8. Leaving us
9. Messages (WhatsApp / SMS)
10. Fair use
11. Availability
12. Changes and contact

1. Who we are

School Management System is a school management system made in Pakistan. In these terms “we” means the School Management System team and “the school” means the school that signs up and pays for the service. You can reach us on WhatsApp 03001244413 or email INFO@EASYSCHOOL.PK.

2. The service

We give the school an online system for students, families, attendance, fees and accounts, exams and results, papers, the weekly diary, staff and a parent portal. The school chooses a package; the price, the number of students and the number of logins are shown on our website and on the school's Licence page. Setup, data import from Excel and first training are free.

3. Your data belongs to you

• All information the school puts in the system (students, families, fees, marks, staff, pictures) belongs to the school.
• We use it only to run the service for the school: to show it, save it, back it up and send the messages the school asks for.
• We do not sell, rent or share it, and we do not use it for advertising.
• Our team looks at a school's data only when the school asks for help, or to fix a problem or keep the system safe.

4. Who can see the data

• Every school is completely separate. One school can never see another school's data.
• Inside the school, the school admin decides who has a login and what each role may see and do (for example, teachers see only their own classes).
• Each family sees only its own children in the parent portal, after signing in with its own Family ID and PIN.
• The school is responsible for keeping its passwords and PINs private and for removing logins of staff who leave.

5. Parents and children

The school collects information about children and their families. The school is responsible for telling parents that it uses an online system and for keeping the information correct. Parents who want to see, correct or remove their information should ask the school; we will help the school do it.

6. Safety and backups

• The system runs on Cloudflare's worldwide network with secure (https) connections.
• Passwords are stored in coded form – nobody, including us, can read them.
• After too many wrong passwords a login is blocked for a while.
• A full copy of all data is saved every night and older copies are kept for 30 days. The school admin can also make and download its own backup.

7. Payment, renewal and locking

• The school pays for its package in advance (monthly or yearly, as chosen).
• The system shows a reminder before the end date. We may also remind the school on WhatsApp.
• If the package is not renewed by the end date, the school's logins and its parent portal are locked. No data is deleted.
• We keep a locked school's data for at least 90 days. When the school renews, everything opens again as it was.
• Payments are not refunded for a period that has already started, unless we agree otherwise in writing.

8. Leaving us

The school may stop at any time. Before leaving, the school admin can download every table as an Excel file (Data sheets and Backup & licence pages), or ask us and we will send a full copy. When the school asks us in writing to delete its data, we delete it within 30 days (copies in the nightly backups disappear by themselves after 30 days).

9. Messages (WhatsApp / SMS)

Messages to parents are sent by the school. When the school uses automatic WhatsApp, it uses its own WhatsApp Business account; Meta may charge the school for these messages. The school decides which messages are sent and is responsible for their content.

10. Fair use

The school may use the system only for its own school work. It may not try to break into the system, look at other schools' data, copy the software, or use it to send spam. We may lock an account that does this.

11. Availability

We work hard to keep the system running every day and fix problems quickly. Sometimes short breaks are needed for updates; we try to do these at night. Pages opened before can still be seen without internet, and attendance and diary saved without internet are sent later. We are not responsible for losses caused by the internet, the school's own devices, or events outside our control, but we will always help to put things right.

12. Changes and contact

We may change these terms when the service changes. Important changes are told to school admins before they start. Questions? WhatsApp 03001244413 · phone 03001244413 or email INFO@EASYSCHOOL.PK · office: GULBERG COLONY LAHORE.